We are seeking an Assistant Director of Events. This highly visible, leadership position provides development, implementation, and post-event analysis of all on-campus and virtual special events and programs that are under the purview of the Office of Undergraduate Admissions. These events serve prospective and accepted students and their families, high school counselors, alumni, and friends of the university. This position serves as project manager, staff trainer, chief customer service officer, and manager-on-call for admissions-related on-campus and virtual special events. It will also direct and coordinate all staff, volunteers, and vendors to optimize the guest experience. An enthusiasm for Johns Hopkins University and the goals of the Office of Undergraduate Admissions is essential.
Specific Duties & Responsibilities
In collaboration with the Senior Assistant Director, On-Campus Recruitment, this individual will work closely with the events and visitor center team to provide a strategic vision for the development of event programming, so that all events work toward key goals, and deliver the desired experience for the university’s guests.
This position reports directly to the Senior Assistant Director, On-Campus Recruitment.
Event Management
Support admissions leadership in defining and then achieving success both at the strategic and event/tactical level.
Provide event project management, coordinating and monitoring event tasks and timelines.
Areas of project management include but are not limited to event coordination, registration, event marketing, budget projections, negotiation and liaising with campus partners, venues, and vendors, review of contracts, maintenance of event files, staffing, security, and equipment.
Provide post-event analysis and recommendations, based on Slate reports assessing the events, survey and registration data, anecdotal observations of colleagues, and his/her own assessment of event success.
Work with the Senior Assistant Director, On-Campus Recruitment to coordinate strategic implementation of faculty participation in Admissions events and programming.
Work with the Special Events Coordinators to ensure all planning of events is implemented and thoroughly executed.
Provide consultation and/or guidance for event-related publications and advertisem*nts, such as invitations, programs, and social media.
Create/maintain internal communications and tracking mechanisms for event information collection.
Work with the operations team for Slate integration and portals for events.
Represent the Admissions Office by attending planning meetings with other campus offices.
Proactively manage information and consult with leadership throughout the planning and execution of events.
Serve as the manager-on-call during on-campus events.
Perform other duties as assigned.
Student Management
Serve as a member of the staff leadership team for Blue Key Society (BKS) and motivate, mentor, and supervise student employees and volunteers.
Work with other members of the BKS Staff Leadership team to establish student group goals and initiatives to support on-campus and virtual events.
Manage a Special Events Student Coordinator and Events Board of 6 students who provide support in planning and executing special events.
Oversee the application process, selection, training, and general management of 200+ student volunteers.
Physical Requirements
Must be able to stand for at least 3 hours at a time.
Ability to lift and carry boxes weighing up to 25 pounds.
Special Knowledge, Skills, And Abilities
Ability to think creatively and strategically; be a forward thinker.
Ability to remain calm when under pressure.
Possess a strong attention to detail.
Be flexible, and an active problem solver, both in event logistics and event-related staffing issues.
Anticipate potential issues or problems and put backup plans in place.
Be able to manage complex relationships in a dynamic environment--across departments and across campus.
Be comfortable collaborating, cooperating, and leading teammates across the entire undergraduate admissions office.
Demonstrate a strong team-oriented approach to leading events with Undergraduate Admissions’ leadership, staff, and student groups.
Ability to interact with a diverse population at all levels and make decisions under pressure.
Understand the role successful events play in the success of the office as a whole.
Provide exceptional customer service.
Demonstrated interpersonal, organizational, and problem-solving skills
Excellent verbal and written communication skills.
Some travel is possible.
Some weekend and evening hours are required.
Care deeply about the university and its mission.
Minimum Qualifications
Bachelor’s Degree required.
Three years experience in events planning at a university and/or student recruitment, or an equivalent combination of education and experience.
Preferred Qualifications
Experience with project management and CRM software is preferred.
Classified Title: Sr. Events Planner
Job Posting Title (Working Title): Assistant Director of Events
Total RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Lawhttps://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
Vaccine RequirementsJohns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Management and Manufacturing
Industries
Higher Education
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